Agenda for the Mountfield Parish Council Meeting on 08.09.26

AGENDA FOR THE MOUNTFIELD PARISH COUNCIL MEETING TO BE HELD ON TUESDAY 8th SEPTEMBER 2026

Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 8th September 2026, at 7.30pm in Mountfield Village Hall

Members of the press and public are welcome and encouraged to attend

Irene Marchant (Parish Clerk/RFO)

01424 838414 – clerk@mountfieldparishcouncil.gov.uk

3rd September 2026

1. Disclosure of interests

To receive any disclosures by Members of personal interests on this agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

5.1 County Council report (ESCC) – Councillor K. Field

5.2 District Council report (RDC) – Councillor E. Kirby-Green

5.3 Public Question Time – to receive any questions from members of the public on matters on this agenda.

6. Playground maintenance

To consider Sovereign Play’s inspection report and any actions needed.

7. Parish Profile

To discuss a Parish Profile for Mountfield, the format and the work involved.

8. Telephone Box refurbishment

It has been difficult to find persons able to do this. The search continues and Chair has estimated costs.

9. Grit bin replacement and refill

To discuss the Chair’s survey on the state of the Mountfield bins and their location.

10. Southern Water Solar Array

To receive any further information.

11. Duck House

To discuss the condition of the Duck House and its possible removal.

12. Legionella Assessment

To consider whether it is necessary for the KGF pavilion to be assessed for Legionella risks.

13. Planning

13.1 Planning application for consideration:

  • RR/2026/0987/FN – The Woodyard, Church Road

Demolition of an existing forestry building which has a footprint of 38sq.m and erection of a replacement L shaped forestry building of steel portal frame construction and with a total footprint of 70sq.m, for the storage of forestry materials and harvested timber.

Click on this link to see full details on the RDC planning website

13.2 Any other planning matters for discussion.

14. Enforcement

14.1 Walters Wood on latest RDC Enforcement list.

14.2 Any other enforcement matters for discussion.

15. Highways/Rights of Way

15.1 To confirm that Solomon’s Lane residents wish a “no mow May” for 2027. They intend to maintain their own verges and keep wild flowers and wildlife safe.

15.2 Any other highways/RoW matters for discussion.

16. Finance

16.1 Bank balances at 31.08.26

  • MPC deposit account – £15,483.34
  • MPC current account – £2,565.32
  • KGF current account – £1,760.43

16.2 To approve the following payments:

  • Clerk salary/home office Aug/Sep 2026 – £1,151.00
  • * PKF Littlejohn external auditor – £252.00
  • * ESFAE pavilion fire inspection – £132.00
  • * Parish Online subscription 2026-27 – £63.00

* already paid

17. Dates of next meetings

  • 13.10.26 – Full Council Meeting (provisional only)
  • 10.11.26 – Full Council Meeting

18. Exclusion of Public and Press

Pursuant to Section 1((2) of the Public Bodies (Admission to Meetings) Act 1960, to resolve

that the public and press be excluded from item 19.

19. Closed Session

The public and press will be excluded from this session as it may contain discussion on legal matters.

Agenda for the King George’s Field Meeting on 08.09.26 (starts 7.00pm)

AGENDA FOR THE KING GEORGE’S FIELD MEETING TO BE HELD ON 8th SEPTEMBER 2026

Members of the King George’s Field Trust are invited to a meeting of the Trust, to be held on 8th September 2026 in Mountfield Village Hall, starting at 7.00pm

Irene Marchant (Secretary/Treasurer)

01424 838414

clerk@mountfieldparishcouncil.gov.uk

3rd September 2026

1. Apologies for absence

2. Accuracy of the minutes of the previous meeting

3. Legionella Testing

To consider if Legionella testing is required.

4. Jubilee Cricket Match 2026

To discuss the cricket match and its success.

5. Any other matters

To discuss any other matters outstanding and to thank Mountfield Cricket Club for their work in maintaining the field.

6. Date of next meeting

9th March 2027.

MPC AGAR 2025-26 – Notice of conclusion of audit

Notice of Conclusion of Audit

Annual Governance and Accountability Return for the year ended 31st March 2026

Sections 20(2) and 25 of the Local Audit and Accountability Act 2014

Section 16 of the Accounts and Audit Regulations 2015 (Sl 2015/234)

1. The audit of accounts for Mountfield Parish Council for the year ended 31st March 2026 has been completed and the accounts have been published.

2. The Annual Governance and Accountability Return is available for inspection by any local government elector in the area of Mountfield Parish Council on application to:

(a) Irene Marchant (Parish Clerk/RFO)

clerk@mountfieldparishcouncil.gov.uk

01424 838414

(b) At an agreed mutually convenient time until 31st October 2026.

3. Copies will be provided to any person on payment of £20.00 for each copy of the Annual Governance and Accountability Return.

Announcement made by: Irene Marchant – Parish Clerk/RFO

Date of announcement – 28th August 2026

Permanent closure of Mountfield Lane access road

We have been informed by British Gypsum that the access road to Mountfield Lane will be permanently closed from Tuesday 1st September 2026 due to ongoing incidents by irresponsible bikers etc.
The railway line barriers will be locked in the down position on both sides and road closure signs will be installed further along the road.
Additional signage will also be placed at – the junction with Eatenden Lane and the Village Hall.
Access to Little Millham will not be obstructed.

New planning application for Mountfield

RR/2026/0987/FN – The Woodyard, Mountfield Court Estate, Church Road
Demolition of an existing forestry building which has a footprint of 38 sqm and the erection of a replacement “L” shaped monopitched forestry building of steel portal frame construction and with a total footprint of 70 sqm, for the storage of forestry machinery, materials and harvested timber.
Deadline for comments is 08.09.26
This application will be on the agenda at the MPC meeting on 08.09.26
Click on this link to see full details on the RDC planning website