Mountfield Parish Website

AGENDA FOR THE MOUNTFIELD PARISH COUNCIL MEETING TO BE HELD ON TUESDAY 10th NOVEMBER 2026

Parish Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 10th November 2026, at 7.30pm in Mountfield Village Hall

Members of the press and public are welcome and encouraged to attend

Irene Marchant (Parish Clerk/RFO)

01424 838414 – clerk@mountfieldparishcouncil.gov.uk

5th November 2026

1. Disclosure of interests

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

5.1 County Council report (ESCC) – Councillor K. Field

5.2 District Council report (RDC) – Councillor E. Kirby-Green

5.3 Public Question Time – to receive any questions from members of the public on matters on this agenda.

6. Donation to Mountfield Village Hall

To consider a donation to the Mountfield Village Hall Committee for the annual Fireworks Event and Children’s Christmas Party.

7. Mountfield grit bins

To consider the grit bin survey carried out by the Chair and actions required. (CHAIR)

8. Playground fence repair

To consider a resident’s request for an amount towards this fence repair. The ownership of this fence is still undecided.

9. Phone box refurbishment

Only one quotation has been received after many months of trying. Member to consider this quotation and actions required.

10. Southern Water Solar Array

To consider the many complaints from residents regarding SW work on the above. The complaints are regarding HGVs in narrow rural lane and damage to property. (COUNCILLOR O’SULLIVAN)

11. Legionella assessment (KGF pavilion)

To arrange a Legionella assessment at the KGF pavilion, it is considered low risk. (CLERK/MCC)

12. Parish Profile Statement

As agreed at the September meeting, this work will start early in the New Year. (COUNCILOR WHINES/CLERK)

13. Wildlife and Countryside Act 1981 – Section 53

For Members to consider and discuss the letter and documents in relation to the Definitive Map Modification Order application.

14. Rother Local Plan – Proposed Submission Version (Regulation 19)

For members to consider this and any response. Dead line for comments is 24.11.26.

15. Planning

15.1 Planning application for consideration:

• RR/2026/1221/FULL – Mountfield Court Estate, Church Road

Two tourism units, landscaping and associated works.

15.2 Any other planning matters for discussion.

16. Enforcement

16.1 No Mountfield items on RDC’s most recent enforcement list.

16.2 Any other enforcement matters for discussion.

17. Highways/Rights of Way

Apart from matters contained in items 10. and 13., there is nothing urgent to report. The Clerk is to ensure that all of the verges on Solomon’s Lane receive only one cut per year (No Mow May).

18. Finance

18.1 Bank balances at 31.10.26

• MPC deposit account – £13,539.83
• MPC current account – £2,947.32
• KGF current account – £1,677.51

18.2 To approve the following payments:

• Clerk salary/HO/expenses Oct/Nov 26 – £1,193.23
• RALC subscription 2026-27 – £32.00
• ESALC GDPR training – £240.00

18.3 To approve the second quarter accounts at 30.09.26, as presented by the Clerk.

19. Dates of next meetings

• 08.12.26 – Full Council Meeting (provisional only)
• 19.01.27 – Full Council meeting

20. Exclusion of Public and Press

Pursuant to Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, to resolve that the public and press be excluded from item 21.

21. Closed Session

The public and press will be excluded from this session as it may contain discussion on legal matters.

RR/2026/1221/FULL – Mountfield Court Estate, Church Road
Two tourism units, landscaping and associated works.
This application will be on the agenda at the MPC meeting on 10.11.26
Click on this link to see full details on the RDC planning website

AGENDA FOR THE MOUNTFIELD PARISH COUNCIL MEETING TO BE HELD ON TUESDAY 8th SEPTEMBER 2026

Council Members are summoned to a meeting of Mountfield Parish Council, to be held on 8th September 2026, at 7.30pm in Mountfield Village Hall

Members of the press and public are welcome and encouraged to attend

Irene Marchant (Parish Clerk/RFO)

01424 838414 – clerk@mountfieldparishcouncil.gov.uk

3rd September 2026

1. Disclosure of interests

To receive any disclosures by Members of personal interests on this agenda, the nature of any such interest and whether the Member regards the interest as a disclosable pecuniary interest under the terms of the Code of Conduct.

2. Dispensations

3. Apologies for absence

4. Accuracy of the minutes of the previous meeting(s)

5. Open Forum

5.1 County Council report (ESCC) – Councillor K. Field

5.2 District Council report (RDC) – Councillor E. Kirby-Green

5.3 Public Question Time – to receive any questions from members of the public on matters on this agenda.

6. Playground maintenance

To consider Sovereign Play’s inspection report and any actions needed.

7. Parish Profile

To discuss a Parish Profile for Mountfield, the format and the work involved.

8. Telephone Box refurbishment

It has been difficult to find persons able to do this. The search continues and Chair has estimated costs.

9. Grit bin replacement and refill

To discuss the Chair’s survey on the state of the Mountfield bins and their location.

10. Southern Water Solar Array

To receive any further information.

11. Duck House

To discuss the condition of the Duck House and its possible removal.

12. Legionella Assessment

To consider whether it is necessary for the KGF pavilion to be assessed for Legionella risks.

13. Planning

13.1 Planning application for consideration:

• RR/2026/0987/FN – The Woodyard, Church Road

Demolition of an existing forestry building which has a footprint of 38sq.m and erection of a replacement L shaped forestry building of steel portal frame construction and with a total footprint of 70sq.m, for the storage of forestry materials and harvested timber.

Click on this link to see full details on the RDC planning website

13.2 Any other planning matters for discussion.

14. Enforcement

14.1 Walters Wood on latest RDC Enforcement list.

14.2 Any other enforcement matters for discussion.

15. Highways/Rights of Way

15.1 To confirm that Solomon’s Lane residents wish a “no mow May” for 2027. They intend to maintain their own verges and keep wild flowers and wildlife safe.

15.2 Any other highways/RoW matters for discussion.

16. Finance

16.1 Bank balances at 31.08.26

• MPC deposit account – £15,483.34
• MPC current account – £2,565.32
• KGF current account – £1,760.43

16.2 To approve the following payments:

• Clerk salary/home office Aug/Sep 2026 – £1,151.00
• * PKF Littlejohn external auditor – £252.00
• * ESFAE pavilion fire inspection – £132.00
• * Parish Online subscription 2026-27 – £63.00

* already paid

17. Dates of next meetings

• 13.10.26 – Full Council Meeting (provisional only)
• 10.11.26 – Full Council Meeting

18. Exclusion of Public and Press

Pursuant to Section 1((2) of the Public Bodies (Admission to Meetings) Act 1960, to resolve

that the public and press be excluded from item 19.

19. Closed Session

The public and press will be excluded from this session as it may contain discussion on legal matters.